Administrative Services Assistant
Lexington, KY Lexington, KY Full-time Full-time $17.
24 - $27.
59 an hour $17.
24 - $27.
59 an hour 3 days ago 3 days ago 3 days ago Posting Details Job Title Administrative Services Assistant Requisition Number RE41600 Working Title Department Name 40120:
Fiscal Affairs Work Location Lexington, KY Grade Level 42 Salary Range $17.
24-27.
59/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies:
https:
//hr.
uky.
edu/employment/working-uk/equivalencies Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time; repetitive motion related to computer work.
Shift Monday - Friday, 8 am - 5 pm.
Job Summary The Research Administrative & Fiscal Affairs Office is seeking to fill an Administrative Services Assistant position.
The Research Administrative & Fiscal Affairs (RAFA) Office supports the departments, centers, institutes, and core facilities that report to the Office of the Vice President for Research.
This position will support assigned departments in both financial and human resources transactions.
As an Administrative Services Assistant, you will work with the Administrative Staff Officer III to manage position descriptions and job postings using the Integrated Employment Services (IES) software system.
The Administrative Services Assistant will be the point of contact for onboarding new employees ensuring their new hire paperwork is completed accurately and in a timely manner.
This position will also process all human resources SAP actions for their assigned departments ensuring employees are paid accurately and on time.
The Administrative Services Assistant will assist the Administrative Staff Officer III with monthly reconciliations by running expense and salary reports using Tableau, gathering documentation, and identifying and correcting discrepancies.
This position will process financial documents to procure goods and services and to pay vendors.
Additionally, this position will support assigned departments by creating CONCUR procard expense and travel reports.
You will assist staff with travel arrangements as needed making sure all university travel policies and procedures are followed.
In support of our Core Facilities, the Administrative Services Assistant will assist with day-to-day processes in the Stratocore Platform Pilot Management System (PPMS).
This includes creating logins for new users, updating account numbers, creating groups, and assisting core staff as needed.
This position will also be trained as back up for month end billing processes.
The successful candidate will be willing and eager to learn, a clear and consistent communicator, able to work independently, and have strong cooperative skills.
Upon completion of training, this position will be eligible for a hybrid work schedule that includes three days on campus and two days remote work.
Skills / Knowledge / Abilities Microsoft Excel or similar spreadsheet software Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 09/14/2023 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance.
We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome.
We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live.
In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources.
These screenings may include a national background check and/or drug screen.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
24 - $27.
59 an hour $17.
24 - $27.
59 an hour 3 days ago 3 days ago 3 days ago Posting Details Job Title Administrative Services Assistant Requisition Number RE41600 Working Title Department Name 40120:
Fiscal Affairs Work Location Lexington, KY Grade Level 42 Salary Range $17.
24-27.
59/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies:
https:
//hr.
uky.
edu/employment/working-uk/equivalencies Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time; repetitive motion related to computer work.
Shift Monday - Friday, 8 am - 5 pm.
Job Summary The Research Administrative & Fiscal Affairs Office is seeking to fill an Administrative Services Assistant position.
The Research Administrative & Fiscal Affairs (RAFA) Office supports the departments, centers, institutes, and core facilities that report to the Office of the Vice President for Research.
This position will support assigned departments in both financial and human resources transactions.
As an Administrative Services Assistant, you will work with the Administrative Staff Officer III to manage position descriptions and job postings using the Integrated Employment Services (IES) software system.
The Administrative Services Assistant will be the point of contact for onboarding new employees ensuring their new hire paperwork is completed accurately and in a timely manner.
This position will also process all human resources SAP actions for their assigned departments ensuring employees are paid accurately and on time.
The Administrative Services Assistant will assist the Administrative Staff Officer III with monthly reconciliations by running expense and salary reports using Tableau, gathering documentation, and identifying and correcting discrepancies.
This position will process financial documents to procure goods and services and to pay vendors.
Additionally, this position will support assigned departments by creating CONCUR procard expense and travel reports.
You will assist staff with travel arrangements as needed making sure all university travel policies and procedures are followed.
In support of our Core Facilities, the Administrative Services Assistant will assist with day-to-day processes in the Stratocore Platform Pilot Management System (PPMS).
This includes creating logins for new users, updating account numbers, creating groups, and assisting core staff as needed.
This position will also be trained as back up for month end billing processes.
The successful candidate will be willing and eager to learn, a clear and consistent communicator, able to work independently, and have strong cooperative skills.
Upon completion of training, this position will be eligible for a hybrid work schedule that includes three days on campus and two days remote work.
Skills / Knowledge / Abilities Microsoft Excel or similar spreadsheet software Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 09/14/2023 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance.
We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome.
We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live.
In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources.
These screenings may include a national background check and/or drug screen.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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