Administrative Support Associate I

Company Name:
University of Kentucky
Position Type:
The Department of Pediatrics is seeking an administrative leader to provide support to Metabolic, Genetics, Pulmonary, Infectious Diseases and Adolescent Medicine divisions. The primary responsibilities include: supervise and cross train clerical staff and review work flow processes to ensure appropriate and adequate coverage; prepare division(s) on-call schedule; manage division(s) contracts; and distribute faculty and department mail on a monthly basis.
Additional duties include: maintain and update faculty curriculum vitae's, database, credentialing packets as well as state and DEA licensure; manage Microsoft Outlook calendars for faculty, including meeting coordination and itineraries; answer and screen phone calls for division(s); prepare Microsoft PowerPoint presentations; provide clinic coverage including patient registration, appointments and phone assistance, as needed; and general office support, including filing, copying, typing, and faxing.
Skills / Knowledge / Abilities
The ideal candidate will have the following skills: good organizational; ability to multi-task, prioritize and delegate; work independently and in a team setting; excellent customer service; strong attention to detail and time management as well as communication, both oral and written. In addition, must have knowledge and proficiency of the following: Microsoft PowerPoint, Outlook, Word and Excel as well as RSS (Resource Scheduling System).
Preferred Education / Experience
Prefer an Associates degree and 5-7 years experience in an academic and/or medical high stress environment supervising clerical staff. In addition, prefer experience as a team leader who is able to work closely to engage and motivate staff.
Deadline to Apply
Acceptable Document Types
Cover Letter
Pre-Employment Information:
The University of Kentucky is a Tobacco & Drug Free campus. Any candidate offered this position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Company Description:
Take a look inside the University of Kentucky. You'll find a stimulating, challenging work environment in one of the nation's most livable cities. Lexington has been recognized as one of the best cities for families, young people, and even as a "city of the future." Our community has been ranked as a best place for business and careers. But that's not news to our employees at Kentucky's flagship educational institution, where our careers and work play a vital role in improving people's lives. In an academic environment that values integrity, diversity of thought, and continuous growth, you'll discover your own path to excellence. See what performing at your best really means. Join us at UK.

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